This Section contains standard model template letters developed by the FOI Central Policy Unit. These standard model template letters are in line with the legislation and are provided to assist public bodies in responding to requests. These model template letters may be tailored by individual public bodies in reaction to specific situations. Letters responding to requests should include relevant sections of the FOI Act being relied on by decision-makers and the requesters rights of appeal of must be fully explained.
While the use of these standard formats enhances the level on consistency in responses they do not purport to have a statutory underpinning.
Sample Letters
Letter 25 - Letter to requester granting request – fee balance to be paid involved. 158.00 KB 1131 downloads
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Letter 26 - Letter to requester granting request – fee refund involved. 155.50 KB 813 downloads
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Letter 27 - Letter to requester refusing request- fee involved 156.50 KB 1447 downloads
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Letter 28 - Letter to requester refusing request- no fee involved 158.00 KB 4063 downloads
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Letter 29 - Letter to requester part granting request – fee involved 156.50 KB 1929 downloads
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Letter 33 - Sample advice of internal review - original decision varied or annulled with no fee 54.50 KB 1821 downloads
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Letter 34 - Sample advice of internal review - original decision varied or annulled with fee 60.00 KB 979 downloads
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Letter 4 – No evidence of authorisation from the person to whom the records relate and offer to assist 155.00 KB 1529 downloads
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