This Section contains standard model template letters developed by the FOI Central Policy Unit. These standard model template letters are in line with the legislation and are provided to assist public bodies in responding to requests. These model template letters may be tailored by individual public bodies in reaction to specific situations. Letters responding to requests should include relevant sections of the FOI Act being relied on by decision-makers and the requesters rights of appeal of must be fully explained.
While the use of these standard formats enhances the level on consistency in responses they do not purport to have a statutory underpinning.
Sample Letters
Letter 7 - Acknowledgement of FOI request - part held by others 151.50 KB 1554 downloads
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Letter 5 – Insufficient evidence of authorisation in certain circumstances and offer to assist 156.00 KB 1166 downloads
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Letter 4 – No evidence of authorisation from the person to whom the records relate and offer to assist 155.00 KB 1513 downloads
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Letter 34 - Sample advice of internal review - original decision varied or annulled with fee 60.00 KB 972 downloads
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Letter 33 - Sample advice of internal review - original decision varied or annulled with no fee 54.50 KB 1799 downloads
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